Residency Coordinator - Dermatology-GME at Rush University Medical Center
Chicago, IL
About the Job
Job Title:
Residency Coordinator - Dermatology-GME
Department:
Dermatology
Shift:
1st
Full/Part:
Active Regular FT (72 to 80 hours per pay period)
Specialty:
Dermatology
Job Number:
2020-3540
Job Description:
Residency Coordinator - Dermatology-GME
Position Highlights:
+ The Residency Coordinator will aid and represent the Residency Director for the program's house staff.
+ The Residency Coordinator will assist the residency program application process, orientation, rotation support, rotation schedule, program administration, grant preparation, budget management, website, and attending and resident awards.
+ Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Position Responsibilities:
+ Manages and coordinates the entire process of recruitment including pre-recruitment, recruitment, and post-recruitment activities.
+ Uses selection criteria to choose applications for review by the residency director or Admissions Committee.
+ Utilizes ERAS to review applications.
+ Communicates with potential applicants, applicants and matched incoming housestaff.
+ Offers and confirms interview dates for residency candidates.
+ Provides applicants with information about the program, interview process, transportation and accommodations.
+ Compiles a list of attending physician interviewers.
+ Organizes orientation schedule including events at Rush and affiliated institutions.
+ Assists new residents with "settling in to" the program and Chicago including preparing packet with information about housing, transportation and utilities. Fields questions to ease transition.
+ Completes CA-MED forms to indicate acceptance into program for licensure packet.
+ Provides correct Housestaff Data Sheets in timely fashion to GME for input.
+ Collects email addresses for all incoming and is the liaison for distributing GME and program-related information.
+ Informs GME of program's orientation dates and locations.
+ Arranges for any BLS and ACLS classes necessary for incoming housestaff.
+ Arranges for program-specific needs such as scrubs, electronic swipe badges, mailboxes, etc.
+ Schedules conference rooms for seminars and conferences and audiovisual aids.
+ Arranges food for selected conferences.
+ Develops, coordinates and maintains materials for course directors to evaluate resident trainees.
+ Develops and maintains system for soliciting and receiving resident evaluations of rotations and faculty, and providing feedback to faculty on their teaching skills.
+ Tracks electives for housestaff and may facilitate any off-site electives and required documents.
+ Compiles and tabulates data for surveys, questionnaires, census reports, accreditation reports, WebADS, ERAS, ERMA, annual reports, duty hours monitoring and attestations, case log/stat data, residency competencies toolbox.
+ Keep program director on target with dates and deadlines, meeting coordination and reports for accreditation, the appropriate Board requirements, GMEC Internal Reviews and other GME needs.
+ Serves as the liaison between the trainees and the program director and keeps the communication lines active and open.
+ Makes all necessary arrangements for the Site Visitor (welcome, scheduling, agenda, food, room set-up, document preparation and other needs).
+ Maintains databases and statistics required by funding agencies including resident and graduate biographical information, career choice, practice location and practice demographics.
+ Assists residency director with preparation of grant applications.
+ Proctors In-Service training exams.
+ Solicits, creates and submits website updates to ensure information posted about the training program is accurate, complete, and up-to-date, coordinating with GME and Rush Marketing Communications and Information Services. Provides follow-up to ensure completion.
+ May take the Content Management Class and become the content manager responsible for all the writing and editing.
+ May be responsible for the photographs submitted to upload to the program website.
+ Formulates ballots for attending teaching and resident awards. Distributes ballots as requested for each award.
+ Tabulates ballots.
+ Encourages all award recipients to attend graduation banquet.
+ Prepares or orders certificate awards.
+ Provides secretarial support to the program director and/or associate program director and house officers including receiving telephone calls, taking messages, mail receipt and distribution, email notifications, and preparing and submitting letters of recommendation and verifications.
+ Responsible for verifying the program's group email mnemonic and utilizes it for distribution of information to housestaff from program.
+ Composes, prepares and distributes correspondence, agendas, reports and schedules.
+ Transcribes letters, dictations, reports, manuscripts, slides, etc. for program and/or associate director.
Position Qualifications Include:
+ Bachelor's degree.
+ 2 years of office management experience, or equivalent experience in administration and office management in an academic health care setting.
+ Excellent communication.
+ Good technical skills: Computer literacy (Word, Excel, ERAS, NRMP, et al).
+ Excellent problem-solving and decision-making skills.
+ Organizational expertise and attention to detail.
+ Professionalism in dealing with confidential information.
Company Highlights:
+ Rush was recently ranked first for Quality and Accountability among US academic medical centers in a study conducted by the health care performance improvement company Vizient.
+ RUMC offers a competitive salary, outstanding benefits & the professional advantages of an environment that supports your development & recognizes your achievements.
+ Rush University is home to one of the first medical colleges in the Midwest and one of the nation's top-ranked nursing colleges, as well as graduate programs in allied health, health systems management and biomedical research.
+ Ranked among the top 20 "Best Places to Work" by Indeed.
+ Rush University Medical Center received five stars in a quality rating system by the federal Centers for Medicare and Medicaid Services (CMS). Rush University Medical Center is the only five-star academic medical center in the Chicago area.
+ Rush has been named one of the 100 Top Hospitals in the country by Truven Health Analytics three times.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Residency Coordinator - Dermatology-GME
Department:
Dermatology
Shift:
1st
Full/Part:
Active Regular FT (72 to 80 hours per pay period)
Specialty:
Dermatology
Job Number:
2020-3540
Job Description:
Residency Coordinator - Dermatology-GME
Position Highlights:
+ The Residency Coordinator will aid and represent the Residency Director for the program's house staff.
+ The Residency Coordinator will assist the residency program application process, orientation, rotation support, rotation schedule, program administration, grant preparation, budget management, website, and attending and resident awards.
+ Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Position Responsibilities:
+ Manages and coordinates the entire process of recruitment including pre-recruitment, recruitment, and post-recruitment activities.
+ Uses selection criteria to choose applications for review by the residency director or Admissions Committee.
+ Utilizes ERAS to review applications.
+ Communicates with potential applicants, applicants and matched incoming housestaff.
+ Offers and confirms interview dates for residency candidates.
+ Provides applicants with information about the program, interview process, transportation and accommodations.
+ Compiles a list of attending physician interviewers.
+ Organizes orientation schedule including events at Rush and affiliated institutions.
+ Assists new residents with "settling in to" the program and Chicago including preparing packet with information about housing, transportation and utilities. Fields questions to ease transition.
+ Completes CA-MED forms to indicate acceptance into program for licensure packet.
+ Provides correct Housestaff Data Sheets in timely fashion to GME for input.
+ Collects email addresses for all incoming and is the liaison for distributing GME and program-related information.
+ Informs GME of program's orientation dates and locations.
+ Arranges for any BLS and ACLS classes necessary for incoming housestaff.
+ Arranges for program-specific needs such as scrubs, electronic swipe badges, mailboxes, etc.
+ Schedules conference rooms for seminars and conferences and audiovisual aids.
+ Arranges food for selected conferences.
+ Develops, coordinates and maintains materials for course directors to evaluate resident trainees.
+ Develops and maintains system for soliciting and receiving resident evaluations of rotations and faculty, and providing feedback to faculty on their teaching skills.
+ Tracks electives for housestaff and may facilitate any off-site electives and required documents.
+ Compiles and tabulates data for surveys, questionnaires, census reports, accreditation reports, WebADS, ERAS, ERMA, annual reports, duty hours monitoring and attestations, case log/stat data, residency competencies toolbox.
+ Keep program director on target with dates and deadlines, meeting coordination and reports for accreditation, the appropriate Board requirements, GMEC Internal Reviews and other GME needs.
+ Serves as the liaison between the trainees and the program director and keeps the communication lines active and open.
+ Makes all necessary arrangements for the Site Visitor (welcome, scheduling, agenda, food, room set-up, document preparation and other needs).
+ Maintains databases and statistics required by funding agencies including resident and graduate biographical information, career choice, practice location and practice demographics.
+ Assists residency director with preparation of grant applications.
+ Proctors In-Service training exams.
+ Solicits, creates and submits website updates to ensure information posted about the training program is accurate, complete, and up-to-date, coordinating with GME and Rush Marketing Communications and Information Services. Provides follow-up to ensure completion.
+ May take the Content Management Class and become the content manager responsible for all the writing and editing.
+ May be responsible for the photographs submitted to upload to the program website.
+ Formulates ballots for attending teaching and resident awards. Distributes ballots as requested for each award.
+ Tabulates ballots.
+ Encourages all award recipients to attend graduation banquet.
+ Prepares or orders certificate awards.
+ Provides secretarial support to the program director and/or associate program director and house officers including receiving telephone calls, taking messages, mail receipt and distribution, email notifications, and preparing and submitting letters of recommendation and verifications.
+ Responsible for verifying the program's group email mnemonic and utilizes it for distribution of information to housestaff from program.
+ Composes, prepares and distributes correspondence, agendas, reports and schedules.
+ Transcribes letters, dictations, reports, manuscripts, slides, etc. for program and/or associate director.
Position Qualifications Include:
+ Bachelor's degree.
+ 2 years of office management experience, or equivalent experience in administration and office management in an academic health care setting.
+ Excellent communication.
+ Good technical skills: Computer literacy (Word, Excel, ERAS, NRMP, et al).
+ Excellent problem-solving and decision-making skills.
+ Organizational expertise and attention to detail.
+ Professionalism in dealing with confidential information.
Company Highlights:
+ Rush was recently ranked first for Quality and Accountability among US academic medical centers in a study conducted by the health care performance improvement company Vizient.
+ RUMC offers a competitive salary, outstanding benefits & the professional advantages of an environment that supports your development & recognizes your achievements.
+ Rush University is home to one of the first medical colleges in the Midwest and one of the nation's top-ranked nursing colleges, as well as graduate programs in allied health, health systems management and biomedical research.
+ Ranked among the top 20 "Best Places to Work" by Indeed.
+ Rush University Medical Center received five stars in a quality rating system by the federal Centers for Medicare and Medicaid Services (CMS). Rush University Medical Center is the only five-star academic medical center in the Chicago area.
+ Rush has been named one of the 100 Top Hospitals in the country by Truven Health Analytics three times.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.