The Keck School of Medicine of USC (KSOM) is dedicated to improving the quality of life for individuals and society by promoting health, preventing and curing disease, advancing biomedical research and educating tomorrow's physicians and scientists.
The Department of Pediatrics- LAC+USC, is seeking a Residency Program Coordinator to join it's team.
- Provides support and meets regularly with the Program Director concerning office management issues and activities and the status of projects.
- Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the Program Director for improvement. May assist in program-level policy development.
- Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.
- Provides both administrative supervision and support to residents/interns/fellows. Acts as a liaison between residents and hospital administration when necessary.
- Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program Affiliation Agreements, and external rotations.
- Oversees department-level trainee orientation.
- Informs residents and trainees of inter and intradepartmental policy and procedure changes, with assistance from GME office,
- Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, CRICO extensions, annual contracts, and initial and re-credentialing of trainees.
- Manages materials for specialty-specific trainee exams and may assist with proctoring exams.
- Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
- Maintains databases with resident and faculty data, including New Innovations.
- Manages the evaluative processes of the trainees, program, faculty, and rotations.
- Develops and distributes call schedule.
- Oversees all purchasing for the office/program. Assesses equipment acquisition and training needs, and makes recommendations to the Program Director. Orders equipment and supplies for the training office.
- Plans departmental annual events including recruitment, orientation, graduation, faculty retreats,as well as various meetings and program-related events.
- Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, or advertisements for events/lectures.
- Coordinates medical student rotations and, as appropriate, "observerships".
- Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications and other such media. Creates/edits annual publications regarding the program. Maintains program's website.
- In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
- Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals. In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
- Tracks and processes initial paperwork for visa requests, in conjunction with the Registrar and International Office.
- Verifies trainees' status and activities as needed.
- Assists in the preparation for ACGME Self Study, Site Visits, and internal/special reviews.
- Assists in monitoring residents' duty hours and operative/case experience via regular review of data reports.
- Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital/PHS departments.
Performs other duties as assigned by the Program Director.
Successful Candidates Must Demonstrate:
This person will use expert knowledge to generate and develop system scope and objective, analyze and evaluate existing or proposed systems and devise or modify procedures to solve problems using data processing. The Project Specialist will work independently on complex system activities.
Salary Range: DOE
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related project or administrative experience.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at email@example.com. Inquiries will be treated as confidential to the extent permitted by law.
Certain positions are subject to background screening
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