POSITION SUMMARY: The essential functions of this position include providing high-level specialized technical, financial, and program support to the Center for Governance. The incumbent develops and maintains databases; produces graphics and presentation materials; develops spreadsheets and tracks data, tables, reports and correspondence; handles logistics for meetings, conferences, and travel; maintains Board listserv, info sheets, updates information in Board area of EdCommunities, prepares vouchers; receives and responds to mail, telephone calls and visitors; and participates in collaborative work effort that enhances the efficiency and effectiveness of the Center. Other responsibilities include taking and transcribing notes at meetings; writing, proofreading and editing correspondence and other materials relating to NEA programs and services. To carry out responsibilities, the incumbent uses a personal computer, associated software, and travels occasionally.
In compliance with the Americans with Disabilities Act (ADA), the following is provided: The position involves skill in using a personal computer; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem solving skills; ability to work in a fast-paced environment; ability to sit for long periods, stoop, bend, reach and carry light materials (up to 10 lbs.); and ability to travel by various methods of transportation, e.g., airplane, car.
SELECTION CRITERIA: TIER 1 (Essential): Demonstrated knowledge of Association programs, priorities, and initiatives. Proven advanced technical skills, word processing, developing and maintaining databases, spreadsheets, and presentation software, as well as electronic mail, and online information services (preferably MS Word, Access, Excel, PowerPoint, and Outlook). Proficient knowledge of NEA’s online financial and administrative systems, i.e., the NEA Budget System, Chart of Accounts, and Department of Labor (DOL) codes; for determining and tracking departmental expenses, and processing vouchers. Proven experience in coordinating meeting and travel logistics, in negotiating with vendors, and in handling meeting registration procedures using Cvent or other registration software. Demonstrated skills in taking and transcribing notes. Effective analytical, interpersonal and communication skills and ability to work independently and collaboratively within a team environment. Demonstrated flexibility in handling multiple/complex projects simultaneously under stringent timeframes and changing priorities/conditions. Demonstrated use of sound judgment for decision-making and ability to follow through on tasks with minimal supervision. Successful references. TIER 2 (Significant): Experience collecting, synthesizing and reporting information. Demonstrated initiative in using technology to improve efficiency and effectiveness of work. Experience in fundamental accounting and bookkeeping principles. TIER 3 (Desirable): Knowledge of mission and programs in the Governance and Policy department.
MINIMUM EDUCATION REQUIREMENT: Associate degree in Business Administration, Accounting or related discipline, or an equivalent combination of education and experience from which comparable knowledge and skills may be obtained. MINIMUM QUALIFICATIONS: Three years of progressively responsible experience performing a full-range of office support, including using a personal computer for database development and maintenance, spreadsheet analysis, presentation development, and analyzing accounts and expenditures, designing financial presentations and resolving financial matters. Additional experience must include planning meetings and conferences; developing administrative processes; taking and transcribing notes; composing, editing and proofreading documents; responding to information requests; OTHER REQUIREMENTS: Minimum typing speed – 50 wpm. Must be able to occasionally work extended hours on evenings and weekends. Samples of work products (e.g., reports, correspondence, spreadsheets, data base and presentation materials) may be required at the time of the interview. Some travel required (10-15 overnights per year).