Under the direction and supervision of the Program Manager the Senior Project Manager is responsible for overseeing the assigned District capital design and construction projects from concept, design, construction to D.S.A. close-out, ensuring the project scope, schedule, budget and objectives are met, while maintaining compliance with company procedures and all applicable regulations. The Senior Project Manager serves as mentor for Project Managers. Plans, directs, and coordinates activities of designated projects to ensure that goals or objectives of project are accomplished within prescribed time frame and funding parameters by performing the following duties personally or through subordinate supervisors.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Abide by operational procedures and reporting responsibilities for the on-going management and supervision
- of the District’s capital design and construction program.
- Assist on-site accounting, senior management and administrative staff as needed in a timely manner.
- Assist with all Master Plan development phase efforts to ensure smooth implementation.
- Assist in the development of project based scope, schedule and budget goals and objectives.
- Manage and oversee project program design, bid and construction phases including constructability review and value
- engineering efforts to ensure project goals and objectives are met.
- Assist as District liaison in acquiring all local, state and federal project specific agency approvals in a timely manner.
- Monitor professional service contract performance including review and approval of pay requests.
- Prepare project bid documents including CSI Division 1, general conditions, special conditions and deductive
- alternates; participate in all bid and award phase procedures and requirements.
- Prepare general and trade contractor pre-qualification documentation and oversee selection process.
- Track, review, approve and record capital construction project communications, access, documentation and accounting.
- Related communication includes construction phase documentation such as meeting minutes, job schedules,pay requests, inspection reports, special inspection tests results and other written project communication.
- shop drawings, submittals, daily logs, field orders, requests for information, proposal requests, change orders,
- Conduct multiple periodic job walks on a daily basis to ensure contract performance, schedule and the highest quality of workmanship.
- Support the needs of the District faculty, staff, student body and the local community on all construction related issues; ensure construction site perimeter and surrounding areas are secured, including site, vehicle and pedestrian.
- Monitor general and trade contractor performance including review and approval of pay requests.
- Monitor DSA inspector of record and materials testing and inspection performance including review and approval of pay requests.
- Exercise sound judgment in claims prevention and dispute avoidance.
- Monitor FF&E procurement and installation, project close-out and warranty period; take appropriate action as needed.
- Develop move-in schedule and effectively manage implementation. Handle special projects in a professional and thorough manner to ensure overall program success.
- When applicable, provide over-site management of the Construction Manager.
- Coordinates activities of project personnel to ensure project progresses on schedule and within prescribed budget.
- Prepares project reports for management, client, or others.
- Coordinates project activities with all agencies.
- Perform other duties as assigned.
- To perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex or diverse information; collects and researches data; designs work flows and procedures.
Design - Generates creative solutions; applies design principles; demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
Project Management - Develops project plans; coordinates projects; communicates changes and progress; completes projects on time and budget; manages project team activities.
Technical Skills - Pursues training and development opportunities; strives to continuously build knowledge and skills. Able to read and interpret all project documents.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
Written Communication - Writes clearly and informatively; able to read and interpret written information.
Teamwork - Balances team and individual responsibilities.
Quality Management - Demonstrates accuracy and thoroughness.
Business Acumen - Understands business implications of decisions.
Cost Consciousness - Works within approved budget; develops and implements cost saving measures; conserves organizational resources.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
Strategic Thinking - Develops strategies to achieve organizational goals.
Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence.
Planning/Organizing - Prioritizes and plans work activities; develops realistic action plans.
Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; monitors own work to ensure quality.
Quantity - Meets productivity standards; completes work in timely manner.
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions.
Adaptability - Adapts to changes in the work environment; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
Innovation - Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor's degree (B. A.) from four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
To perform this job successfully, an individual should have knowledge of PROMPT Accounting software; Design software; Internet software; Project Management software; Spreadsheet software and Word Processing software.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to walk; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; sit; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment in the office is usually quiet to moderate. In the field or jobsite, noise levels can be high to extremely high. Frequent job site visits are required.