Title: Sr. Science Officer (Cancer)
Job Location: Ft. Detrick, MD
Odyssey Systems has an exciting new opportunity for a Senior, Science Officer (Cancer) to support the research programs and award management needs of the Congressionally Directed Medical Research Program (CDMRP). Science Officers have a wide range of scientific expertise and provide expert guidance on program-specific evaluation projects
Odyssey Systems Consulting Group, Ltd. is an innovative small business committed to providing world-class technical, management, and training support services to government and public sector clients. We focus on people, processes, and performance to deliver superior results. Since our inception in 1997, our commitment to mission success and customer satisfaction has been recognized with exponential growth and exceptional past performance ratings. We accept challenging assignments and drive projects from the planning stages, through implementation, and into operations and support.
Duties include, but not limited to:
- Provide full-cycle award management support as a member of an Integrated Program Team (IPT) and as requested by the Program Manager. Such support may include: identifying notable accomplishments from the funded awards and preparing/reviewing materials for research highlights; communicating award management issues as well as award successes to the IPT; supporting tasker responses and data calls; supporting award outcome and product analyses; and reviewing program announcements and other program materials for consistency with CDMRP award management processes and best practices.
- Upon assignment of a new award that has been recommended for funding, identify missing documentation required to complete award negotiations. Documents can include but are not limited to: animal and human use regulatory documents; previous, current, and pending support (PCPS); statement of work (SOW); budget justification; Lay and Technical Abstracts. Verify that the Principal Investigator (PI) is eligible for the award according to the Program Announcement/Funding Opportunity.
- Identify instances of existing or potential funding duplications with other federal agencies and/or private organizations using financial support documents provided by the PI/institution and publicly available research award databases. For award key personnel, review the level of effort (LOE) for concurrent awards and identify instances of over-commitment. Document instances of funding overlap or over-commitment in the award file and coordinate discussion with the United States Army Medical Research Acquisition Activity (RAA), the PI, and the other funding entity(ies) to determine possible solutions that remove the redundant support. Identify any potential intra-governmental funding components in the project.
- Determine whether the PI needs to address any major concerns identified in the summary statement during peer review or issues raised by the Programmatic Panel during the programmatic review. Facilitate communications among the PI, RAA, ORP, and the program funding office regarding issues that may arise during pre-award negotiations.
- For awards newly recommended for funding, determine if the project will be using laboratory animals, cadavers, commercially available cell lines, human anatomical samples, or human subjects. Coordinate with the Office of Research Protections (ORP) to provide regulatory guidelines and requirements to the appropriate PIs whose research requires the approval of human and/or animal use, as well as approvals by US Food and Drug Administration (FDA) or other regulatory agency.
- In the Electronic Grant System (EGS), complete the negotiation page including the Surety and Environment (SE) checklist, Office of Research Protections (ORP) checklists, and the Negotiation Notes to RAA sections by the established organizational timelines.
- Communicate to RAA the frequency of reporting that should be required based on the Program Announcement/Funding Opportunity and/or the complexity of the specific research project. Request that the appropriate clause is inserted in the assistance agreement or contract. Provide feedback to the contract specialist as to whether reviewer concerns have been addressed and revised budgets are appropriate.
- Identify which research awards (i.e., clinical trials) require specific project milestones, such as subject accrual to clinical trials. Assist RAA in establishing specific milestones that should be tied to funding, such as for human research protocol approval. Monitor progress of the award and coordinate with RAA to make the appropriate award modification when an established milestone has been achieved.
- Review the Scientific Classification System, Common Scientific Outline, and Physiology portfolio codes and ensure the appropriate codes are assigned to the award. If the project includes a clinical trial, identify what type of clinical trial is being done. Identify anticipated products, as required. Capture other portfolio codes such as disparity research or program-specific codes as appropriate.
- Determine whether a kick-off meeting is appropriate on a by-award basis. Coordinate with PIs to hold kick-off meetings as appropriate and in coordination with USAMRAA and ORP.
- Review all post-award documents from the PI after they are submitted to the eBRAP system and are automatically transferred into EGS. If the regulatory or other documents are not correct, notify the PI and request a corrected document. Key correspondences related to the award must be saved to the EGS award file.
- Review annual and final technical progress reports within 90 calendar days and 120 calendar days respectively of receipt by CDMRP. Verify that the SOW is being followed and all regulatory approvals are in place. Document research progress in terms of tasks outlined in the SOW. Notify the contract specialist if the PI has significantly deviated from the approved SOW. Notify ORP and PM if work has been reported that does not have regulatory approval. Capture key research accomplishments and findings that have resulted from the completion of tasks in the SOW. Review the publications reported by the PI or identified through program research for acknowledgment of MRMC funding and alignment with award SOW. Provide comments that will be returned to the PI, especially if a revised report is required.
- Evaluate other support of key personnel to ensure no new or undisclosed awards are a cause for scientific overlap or level of effort over commitment concerns. As required review quarterly reports within 30 days of receipt by CDMRP, and/or review monthly reports within 15 days of receipt by CDMRP. Document research progress in terms of tasks outlined in the SOW. Record and note the issues and successes of the project. For all projects, be alert to potential issues and communicate concerns to the PM or other appropriate individuals in a timely manner.
During the review of award/contract deliverables or upon receipt of other information relevant to the awards/contracts, continually identify reportable outcomes, key research accomplishments, potential patentable products and inventions, and publications. Maintain an up-to-date record of these in EGS and communicate significant outcomes to the Program Manager and others as relevant. Where applicable, annotate the award file with the Technology Readiness Level (TRL) or Knowledge Readiness Level (KRL) of the project.
For awards that require quad/award charts, verify that the study approach aims and approaches, timeline chart, goals and milestones, and representative data are correct and current. Coordinate with the PI for revisions if needed.
Monitor awards supporting clinical trials or clinical studies for issues with human subject recruitment, enrollment, accrual and retention, serious adverse events (SAEs), Unanticipated Problems Involving Risks to Subjects and Others (UPIRTSO) and Clinical Holds, significant personnel changes, intervention availability and intellectual property concerns. Update the clinical trials section of EGS and communicate issues through the proper CDMRP chain of command including the PM, Deputy Director of Grants Management (DDGM), Deputy Director, Director, and others as appropriate. Notify the assigned HRPO Human Subject Protection Scientist (HSPS) of any changes or events associated with an open protocol.
Provide recommendations to the Grants Officer's Representative (GOR) and RAA regarding changes to the assistance agreement during the performance period to include changes in PI, transfer to a new institution, no-cost extensions, budget revisions and changes to the SOW.
Review the relevant funding opportunity to verify that the change is allowed and coordinate with the GOR and Program Manager to determine program options. Document all modification requests and approval/disapproval recommendations in the Award Action tool of EGS. Review and provide a recommendation to the GOR and RAA if review of invoices is required.
Maintain a thorough and up to date EGS file to include key communications and relevant award documents, ensuring completeness in the event of an audit or a program need to respond to taskers.
Organize site visits or local meetings for project planning or progress evaluation. Ensure attendance of the appropriate individuals from CDMRP leadership, ORP, RAA, and other USAMRMC personnel as appropriate. If necessary (as specified in the program announcement), act as the primary point of contact to organize an External Advisory Board or Government Steering Committee for consortia or other multi-team awards.
Provide briefings regarding the research portfolio or individual awards to CDMRP, USAMRMC and DOD leadership as needed. Briefings may include quad/award charts that summarize the status of the research project(s) and award summaries in support program meetings. Project risks, mitigation strategies, or potential for future support may also be presented.
At award closeout, review any intellectual property generated by the award, note in the EGS award file. Assist the closeout branch at RAA with patent and invention reports. Review the reports and capture products that may have been outcomes of the project. Note the final TRL/KRL of the products of the award. Provide support to the IPT in following up and assessing subsequent publications or products that were outcomes of the award.
Regularly attend Grants Management meetings to remain current on the latest policy, processes, and procedures. On a voluntary basis, chair Grants Management meetings in support of the Deputy Director of Grants Management.
Participate in working groups, such as the Program Evaluation Steering Committee, SBIR/STTR Working Group, Science Officer Training Program, and Clinical Awards Working Group, and ad hoc working for groups as they arise. Participate in the Internal Review Process assisting in the evaluation of perceived factual or procedural errors that occurred in the process of proposal review.
- Attend peer review, programmatic review, other program-related meetings and scientific conferences as requested by PM and approved by CDMRP leadership.
- Ability to obtain a clearance
- Ph.D. or Masters-level scientists at multiple levels of subject matter expertise based on scientific grants management and post-graduate biomedical research experience
- Experience with the DoD is highly desirable, prior experience with CDMRP is even more desirable.
- Senior Level PhD/Masters: Minimum of three years of experience
- US Citizenship requirement,
- Travel may be required
- National Agency Clearance and Inquiries (NACI)
Availability of positions is contingent upon contract award.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
Odyssey Systems Consulting Group, LTD. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, national origin, disability, sexual orientation,
- Tuition Reimbursement
- Employee Events
- Vacation/paid time off
- On Site Cafeteria
- Maternity/Paternity Paid Leave
- Gym Memberships
- Retirement / Pension Plans
- Paid Holidays
- Employee Referral Program
- Medical, Dental and Vision
- Paid sick days
- Life Insurance
- Flexible Spending Accounts
- Military Leave
- Professional Development