Sr Mgr, Project/Program Mgmt at FRB
San Diego, CA 92130
About the Job
Scope of Role
The EPPM Project Manager provides Project Management support for assigned medium to large sized projects (typically projects of moderate complexity, medium to high risk and cost), which have a direct impact on achieving Client cross-functional objectives. This is defined internally at Client as Tier 1 or Tier 2 projects. The Project Manager may manage one or more projects that are part of a larger strategic program. The Project Manager leads the project through building effective relationships with business leaders, the project/program team and key stakeholders. The Project Manager drives the delivery of the project through advanced project management techniques and methodologies.
SPECIFIC PRIORITY SKILLS
Must be bilingual in fluent Spanish & English. Experience with ERP Systems (Procurement experience preferred). East Coast Time Zone. Finance processes including forecasting. Org setup understanding, Busi Units, Regions. NICE TO HAVE: S&OP understanding, Understand Demand Planning.
Responsible for:
Successfully planning, executing and delivering one or more concurrent medium/large projects (defined internally at Client as Tier 1 or Tier 2 projects).
Takes ownership for delivering project objectives and deliverables. Drives project execution within established scope, schedule, resource and quality requirements, leading project teams of cross-functional resources in matrixed environment.
Define, communicate and deliver project scope, goals and deliverables.
Creating and organizing project work, required documents and deliverables for validation and compliance traceability (as required by the project, EPMO practices and applicable regulations).
Creating a project governance process, including meeting cadence, scorecard, RAID log in accordance with established EPMO practices and required tools
Identifying the resources required to successfully complete the objectives of assigned projects.
Setting own work direction and completing work tasks along with setting the direction of assigned project team members (may receive coaching from more experienced PMs for larger, more complex projects if needed to ensure successful outcomes).
Leading project teams in accordance with established EPMO and Client project management methodologies and practices, maintaining optimal team performance on assigned project tasks and deliverables
Provides timely and effective project communications, including meeting facilitation, and executive status reporting.
Identifying and reporting risks and planning appropriate mitigation activities
Creating management reports and presentations (as required) to keep project sponsor and other leaders and stakeholders up to date on schedule, budget and deliverable status
Manages project risks and issues, ensuring their timely mitigation and resolution with impacted stakeholders.
Planning and executing change management activities related to each assigned project.
Adhering to and follows all applicable EPMO Project Management guidelines and practices.
Manages internal and external customer relationships to realize high customer satisfaction for their project.
Partners with project sponsors and stakeholders to define project objectives.
Works directly with executive and director level business leaders to understand the strategic objectives for major business change initiatives and define the tactical programs/projects to realize these objectives.
Responsible for leading and training direct reports, team members and other managers to identify and achieve performance goals. Responsible to coach and facilitate skills development activities to help team members manage their career.
Project / Program Management
Must be knowledgeable in project and program management industry best practices and have in-depth understanding of the project management planning process.
Skilled in driving the project team to produce detailed scope, schedule, and budget using standard project management tools.
Develops clear problem statements and resolution options for escalation to project sponsors and management.
Provides principal drive towards action for project team.
Proactive in driving creative resolutions to project issues and risk mitigation strategies.
Able to establish a governance structure with operating mechanisms and cadence appropriate for VP or C-level sponsors.
Develops fully integrated, multi-workstream project management plans, anticipating work needs and factors that will influence works schedules.
Demonstrated experience in establishing project change control governance to manage scope changes, and reporting project schedule/budget performance.
Understands and leads the team in the established processes to define and validate acceptance / gate criteria for the project to ensure successful project completion stakeholder acceptance
Risk and Issue Management
Capable of demonstrating an understanding of the value of continuous risk management on assigned projects and leveraging team members to identify risks and brainstorm mitigation plans.
Able to distinguish between risk mitigation and issue resolution; demonstrating an understanding of how one may evolve into the other.
Able to facilitate team members in the resolution of issues on assigned projects and develop alternative approaches for resolution to be presented to and approved by project sponsors.
Capable of facilitating interdependency workshops to lead team members in productive conversations to accurately identify risks, issues, resulting impact and resolution plans.
Able to coach lesser experienced PMs and business leaders in successful risk and issue management.
Analytical Skills
Applies critical thinking skills objectively considering multiple angles to decision making and problem solving.
Able to quickly gather relevant data across multiple risks, issues and interdependencies to bring clarity to confusion while defining the process to go about addressing the issues
Presents recommended course of action, when escalating issues along with additional viable options
Communication
Communicates clearly through verbal team updates and written project summaries (status, issues or risks) with peers and senior level leaders.
Delivers tailored communications for the receiving audience.
Demonstrates active listening and confirms understanding.
Able to maintain regular, effective communications with the project team, resource managers and sponsors.
Leads the development of a comprehensive communication plan with team members, stakeholders and / or customers.
Proven ability to apply appropriate communication, facilitation & escalation skills to ensure effective information exchange.
Leadership
Capable of clearly communicating project scope and objectives to the team.
Has the ability to know when and which stakeholders to engage to resolve issues.
Effective in creating a positive working environment within the project team that encourages collaboration and innovation.
Creates leadership presence that instills a level of confidence in team members and stakeholders that project manager can drive successful project outcome.
Degree of Accountability
Accountable for setting own work direction and complete work tasks along with setting the direction of assigned project team members or other project managers
May be accountable for the achievement of key operational or functional goals
Often plays critical role in key projects / initiatives
Erroneous decisions may cause delays and result in the allocation of more resources
Breadth of Assignment
Leads the execution of moderately sized projects
Strategic Impact
Required to be able to successfully lead medium to large sized project teams on projects of moderate scope and complexity.
Capable of managing up to three mid-sized projects (projects of moderate complexity, scope and cost) simultaneously.
Required Education & Certifications:
Bachelors degree in related field of study with a minimum of 6 years working for a large global manufacturing company;
OR:
Formal project management training plus minimum of 10 years work experience in a large global manufacturing company managing medium sized global projects.
Preferred Education & Experience:
BS in business administration or project management with 6 years working in a global manufacturing company in FDA regulated environment.
PMP, PgMP, Prince II Certification or equivalent
Experience
Minimum of 6 years experience working for a global corporation
Project Experience:
Required: 4 6 years overall project management experience, including experience driving medium to large sized projects from initiation through closure
Required: Experience implementing one or more structured project management methodologies on a project
Required: Experience working with a PMO
Team Experience:
Required: Experience working with and presenting to project teams
Required: 3 years working with cross-functional teams
Required: Experience with senior level & executive management
Required: Experience with geographically dispersed and multi-site teams
Planning / Office Tools:
Required: Very strong organizational, project planning, scheduling/risk management skills and demonstrated experience using PM tools and software (i.e.: Microsoft Project, and Project Server/Project Online).
Required: Proficient in the use of all MS Office tools (Email, Word, Excel, PowerPoint, SharePoint, etc.)
Required: 1-2 years of experience working with PM software such as Microsoft Project, Planview, Clarity
Required Experience in developing project repository structures and creation of core project deliverable
The EPPM Project Manager provides Project Management support for assigned medium to large sized projects (typically projects of moderate complexity, medium to high risk and cost), which have a direct impact on achieving Client cross-functional objectives. This is defined internally at Client as Tier 1 or Tier 2 projects. The Project Manager may manage one or more projects that are part of a larger strategic program. The Project Manager leads the project through building effective relationships with business leaders, the project/program team and key stakeholders. The Project Manager drives the delivery of the project through advanced project management techniques and methodologies.
SPECIFIC PRIORITY SKILLS
Must be bilingual in fluent Spanish & English. Experience with ERP Systems (Procurement experience preferred). East Coast Time Zone. Finance processes including forecasting. Org setup understanding, Busi Units, Regions. NICE TO HAVE: S&OP understanding, Understand Demand Planning.
Responsible for:
Successfully planning, executing and delivering one or more concurrent medium/large projects (defined internally at Client as Tier 1 or Tier 2 projects).
Takes ownership for delivering project objectives and deliverables. Drives project execution within established scope, schedule, resource and quality requirements, leading project teams of cross-functional resources in matrixed environment.
Define, communicate and deliver project scope, goals and deliverables.
Creating and organizing project work, required documents and deliverables for validation and compliance traceability (as required by the project, EPMO practices and applicable regulations).
Creating a project governance process, including meeting cadence, scorecard, RAID log in accordance with established EPMO practices and required tools
Identifying the resources required to successfully complete the objectives of assigned projects.
Setting own work direction and completing work tasks along with setting the direction of assigned project team members (may receive coaching from more experienced PMs for larger, more complex projects if needed to ensure successful outcomes).
Leading project teams in accordance with established EPMO and Client project management methodologies and practices, maintaining optimal team performance on assigned project tasks and deliverables
Provides timely and effective project communications, including meeting facilitation, and executive status reporting.
Identifying and reporting risks and planning appropriate mitigation activities
Creating management reports and presentations (as required) to keep project sponsor and other leaders and stakeholders up to date on schedule, budget and deliverable status
Manages project risks and issues, ensuring their timely mitigation and resolution with impacted stakeholders.
Planning and executing change management activities related to each assigned project.
Adhering to and follows all applicable EPMO Project Management guidelines and practices.
Manages internal and external customer relationships to realize high customer satisfaction for their project.
Partners with project sponsors and stakeholders to define project objectives.
Works directly with executive and director level business leaders to understand the strategic objectives for major business change initiatives and define the tactical programs/projects to realize these objectives.
Responsible for leading and training direct reports, team members and other managers to identify and achieve performance goals. Responsible to coach and facilitate skills development activities to help team members manage their career.
Project / Program Management
Must be knowledgeable in project and program management industry best practices and have in-depth understanding of the project management planning process.
Skilled in driving the project team to produce detailed scope, schedule, and budget using standard project management tools.
Develops clear problem statements and resolution options for escalation to project sponsors and management.
Provides principal drive towards action for project team.
Proactive in driving creative resolutions to project issues and risk mitigation strategies.
Able to establish a governance structure with operating mechanisms and cadence appropriate for VP or C-level sponsors.
Develops fully integrated, multi-workstream project management plans, anticipating work needs and factors that will influence works schedules.
Demonstrated experience in establishing project change control governance to manage scope changes, and reporting project schedule/budget performance.
Understands and leads the team in the established processes to define and validate acceptance / gate criteria for the project to ensure successful project completion stakeholder acceptance
Risk and Issue Management
Capable of demonstrating an understanding of the value of continuous risk management on assigned projects and leveraging team members to identify risks and brainstorm mitigation plans.
Able to distinguish between risk mitigation and issue resolution; demonstrating an understanding of how one may evolve into the other.
Able to facilitate team members in the resolution of issues on assigned projects and develop alternative approaches for resolution to be presented to and approved by project sponsors.
Capable of facilitating interdependency workshops to lead team members in productive conversations to accurately identify risks, issues, resulting impact and resolution plans.
Able to coach lesser experienced PMs and business leaders in successful risk and issue management.
Analytical Skills
Applies critical thinking skills objectively considering multiple angles to decision making and problem solving.
Able to quickly gather relevant data across multiple risks, issues and interdependencies to bring clarity to confusion while defining the process to go about addressing the issues
Presents recommended course of action, when escalating issues along with additional viable options
Communication
Communicates clearly through verbal team updates and written project summaries (status, issues or risks) with peers and senior level leaders.
Delivers tailored communications for the receiving audience.
Demonstrates active listening and confirms understanding.
Able to maintain regular, effective communications with the project team, resource managers and sponsors.
Leads the development of a comprehensive communication plan with team members, stakeholders and / or customers.
Proven ability to apply appropriate communication, facilitation & escalation skills to ensure effective information exchange.
Leadership
Capable of clearly communicating project scope and objectives to the team.
Has the ability to know when and which stakeholders to engage to resolve issues.
Effective in creating a positive working environment within the project team that encourages collaboration and innovation.
Creates leadership presence that instills a level of confidence in team members and stakeholders that project manager can drive successful project outcome.
Degree of Accountability
Accountable for setting own work direction and complete work tasks along with setting the direction of assigned project team members or other project managers
May be accountable for the achievement of key operational or functional goals
Often plays critical role in key projects / initiatives
Erroneous decisions may cause delays and result in the allocation of more resources
Breadth of Assignment
Leads the execution of moderately sized projects
Strategic Impact
Required to be able to successfully lead medium to large sized project teams on projects of moderate scope and complexity.
Capable of managing up to three mid-sized projects (projects of moderate complexity, scope and cost) simultaneously.
Required Education & Certifications:
Bachelors degree in related field of study with a minimum of 6 years working for a large global manufacturing company;
OR:
Formal project management training plus minimum of 10 years work experience in a large global manufacturing company managing medium sized global projects.
Preferred Education & Experience:
BS in business administration or project management with 6 years working in a global manufacturing company in FDA regulated environment.
PMP, PgMP, Prince II Certification or equivalent
Experience
Minimum of 6 years experience working for a global corporation
Project Experience:
Required: 4 6 years overall project management experience, including experience driving medium to large sized projects from initiation through closure
Required: Experience implementing one or more structured project management methodologies on a project
Required: Experience working with a PMO
Team Experience:
Required: Experience working with and presenting to project teams
Required: 3 years working with cross-functional teams
Required: Experience with senior level & executive management
Required: Experience with geographically dispersed and multi-site teams
Planning / Office Tools:
Required: Very strong organizational, project planning, scheduling/risk management skills and demonstrated experience using PM tools and software (i.e.: Microsoft Project, and Project Server/Project Online).
Required: Proficient in the use of all MS Office tools (Email, Word, Excel, PowerPoint, SharePoint, etc.)
Required: 1-2 years of experience working with PM software such as Microsoft Project, Planview, Clarity
Required Experience in developing project repository structures and creation of core project deliverable