Supervising Financial Administrator
(Req #: 3374)
Provides and organizes accurate, timely, and effective financial information to directly assist in the development, implementation, and management of environmental programs of Hawaiian Electric, Hawai’i Electric Light, and Maui Electric. Analyses, recommends, and provides strategic administrative financial guidance, knowledge, expertise, and support services to the Environmental and Fuel Department manager, principals, and/or directors. Implements LEAN continuous improvement best practices to enhance and achieve operational excellence with a safety mindset.
• Supervises and directs the development of, as well as, develops, analyzes, prepares, and updates the departments operating budget and forecasts, including the development of Inter-Company billing cost estimates for Hawai'i Electric Light and Maui Electric. Monitors expenditures, analyzes, and prepares reports on cost variances. Supervises the preparation of and prepares special ad hoc reports used to analyze department O&M, Clearing, and Billables, and any required Capital cost expenditures and variances from budget.
• Applies NARUC/FERC accounting standards to procedures, systems, and processes to ensure compliance with Company and regulatory requirements. Ensures monthly and year-end closing and accrual requirements are met. Serves as an expert resource by providing financial, budget, and statistical support to management for operations and capital projects.
• Supervises and compiles data used to prepare special ad hoc reports (overtime, capital cost, man-hours, project costs, budget, etc.) for the Environmental management team, including financial summaries and work papers, including Division Spend Plans, Capital Tools budget, and Inter-Company Billing requirements for both Hawai’i Electric Light and Maui Electric for the Environment management team.
• Coordinates with the appropriate Operations Financial staff to compile data, analyze costs, update and prepare information for consolidated monthly presentations to the Operations management team. Provides direct support to the Environmental and Fuel Managers by preparing O&M, Clearing, Billable and Capital expenditures reports and variance reports from budget analyses as required.
• Compiles the cost and liability information for Environmental Reserves.
• Serves as the department’s liaison with the Purchasing Division to facilitate the creation of purchase orders and contracts, and as a liaison with the Accounts Payable Division by reviewing and processing invoices to ensure prompt and accurate payment. Monitors purchase orders and contract spending and invoicing to ensure sufficient commitment of funds, as well as to facilitate management of expenditures.
• Supervises and administers personnel matters for the department’s Clerk Typist including conducting performance appraisals, interviews, employee recognition, disciplinary action, safety, two-way communication, training, and development.
• Administers recordkeeping procedures for environmental training programs to ensure proper training is occurring and documentation is current for Hawaiian Electric, Hawai’i Electric Light, and Maui Electric. Creates, administers, and maintains administrative procedures and databases required to manage and administer environmental compliance activities.
• Oversees inventory and acquisition of office supplies, services, computer and office equipment, and furniture for the department. Includes overseeing central correspondence files, project documentation, and the drawing filing systems. Coordinates office space planning for the department.
• May be required to submit responses to Risk Assurance audits on Environmental Inter-Company Billings and/or provide testimonies in writing and in person, in support of Power Supply Witnesses before the Public Utility Commission (PUC) as necessary. Assists manager and staff with special projects and preparation of presentations, reports, and analyses. In support of continuous improvement goals and objectives, participates in projects and studies to improve existing practices, procedures, programs, policies, and training curricula and materials. Serves as a role model for continuous improvement behaviors. Participates in Company emergency response activities as assigned.
• Thorough knowledge and understanding of general (FASB) normally acquired through college level courses or equivalent experience.
• Thorough knowledge and understanding of utility accounting principles (NARUC/FERC), property accounting concepts, project file systems, and purchasing procedures.
• Thorough knowledge and understanding of Company budgeting and forecasting processes.
• Thorough knowledge and understanding of utility agreement billing process and procedures.
• Thorough knowledge and understanding of the Sarbanes-Oxley Act, including audit process and procedures.
• Working knowledge of cost accounting principles.
• Intermediate to advanced knowledge of personal computers and mainframe systems and related software applications such as spreadsheets, word processing, database, work management, project controls, payroll, materials management, Enterprise Resource Planning (ERP), UI Planner, etc.
• Working knowledge of Company procurement, contract management, and contract administration policies and procedures.
• Working knowledge of PUC regulations and requirements.
• Working knowledge of the Company’s International Brotherhood of Electrical Workers (IBEW) Union contract.
• Working knowledge of continuous improvement deployment system, principles, procedures, tools, and desired behaviors.
• Basic knowledge and understanding of internal and external audit procedures and requirements.
• Basic knowledge and understanding of project management concepts and techniques.
• Demonstrated supervision and leadership skills and demonstrated ability to work effectively, under composure with a variety of individuals and while occasionally dealing with sensitive, difficult, or confrontational issues. Ability to apply tact, courtesy, and discretion, especially in difficult and sensitive situations.
• Excellent written, oral communication and presentation skills.
• Strong interpersonal skills to influence and persuade various groups or individuals.
• Ability to remain flexible in demanding work environment and adapt to rapidly changing
• Ability to conceptualize new ideas quickly.
• Ability to accept change, learn on the fly, and manage diversity.
• Ability to deal with concepts and complexity comfortably.
• Excellent organizing skills.
• In depth analytical, computational, and organizational skills. Ability to conceptualize new ideas quickly with excellent attention to detail to handle various projects and programs.
• Must have or be able to qualify for a State of Hawaii driver's license in order to travel to various work sites. Must meet the standards for frequent required driving positions stated in the Hiring Standards for Required Driving Positions policy. These standards may be adjusted periodically to meet business and safety objectives.
• Demonstrated continuous improvement skills including the ability to identify improvement opportunities, constructively participate in improvement teams, develop and apply standard work, and improve standard work through structured problem solving.
• Bachelor’s degree in accounting, finance, engineering, economics or business statistics.
• Master’s in Business Administration, preferred.
• Any combination of one or more of the following:
o CPA with Big 4 public accounting experience (4-6 years+).
o Multiple years (5-7 years+) of operational experience.
o Regulatory experience (3-5 years), preferably in matters before the Hawaii Public Utilities Commission, or an equivalent agency, with ratemaking jurisdiction for electric utilities.
• Technical writing experience, highly desirable.
• Six Sigma or lean principles experience highly desirable.
• Several years (3-5) of supervisory experience preferred.
To apply for this job or to explore other employment opportunities, please visit us at hawaiianelectric.com/careers.
Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.
Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.
Supervising Financial Administrator