The Utilities Project Manager/Contract Specialist is responsible for assisting the Utilities Director in the organization, planning, budgeting and management of utilities activities and projects.
- Organize construction drawings in a map drawer or plan rack.
- Organize electronic construction drawings on a shared server.
- Build and maintain a Master Utility Map showing water, sewer, septic tanks, drain fields, electricity, fiber, and roads.
- Assist director in the development of a capital facilities program that identifies needed utility and road projects with cost estimates over the next 5-10 years.
- Work with agencies that fund construction projects such as Bureau of Indian Affairs (BIA), Indian Health Service (IHS), United States Department of Commerce (USDOC), United States Department of Agriculture (USDA), and others.
- Assist director in the preparation of applications for loans and grants to BIA, IHS, DOE and USDA for development of utilities and roads.
- Assist director in preparing and managing the annual Utilities budget.
- Manage paperwork associated with scattered site programs to include installation of septic systems and drain fields.
- Prepare Request for Proposals (RFPs) including bid advertisements, contracts, General Conditions, and other requirements.
- Assist in the management of general contractors, surveyors, engineers, inspectors, materials testing companies, and other professionals necessary to complete a utilities project
- Process invoices (pay requests) from contractors associated with a utilities project
- Estimate, budget and track expenditures associated with utilities projects
- Attend construction meetings with general contractors and assist in the documentation of progress, issues, changes to the schedule and changes to the contract price
- Assist in the negotiation of changes to the work program, schedule and prices associated with a utilities project
- Maintain records such as inspections, pay applications, wage reports and other documents/reports associated with a project
- Education/Experience: Two-year (Associates) degree in construction management, engineering or similar discipline. Ten years working in construction management or related field may substitute for education requirement.
- Licensing/Certification: Construction Management Certification Preferred.
- Personal Computer Skills: Basic personal computer skills are required, as well as the ability to learn word processing, spreadsheet, computer mapping and other software programs.
- Other: Proven ability to work with architects, engineers, planners, job superintendents and laborers to resolve issues, problems and concerns and ensure successful completion of construction projects.
- Have working knowledge of word processing, spreadsheet and scheduling software as well as familiarity with ARCGIS and/or AUTOCAD for electronic mapping and manipulation.
- Demonstrated ability to organize and maintain both paper and electronic records and files.
- Demonstrated ability to estimate the costs associated with a utilities construction project.
- Demonstrated ability to read engineering plans related to Utilities projects.
- Demonstrated ability to understand and implement building and environmental code requirements.
- Demonstrated understanding of the construction process and ability to budget and track expenditures and progress using timeline and spreadsheet software.
- Demonstrated understanding of personnel, materials, equipment, and terminology associated with utilities construction projects.
- Demonstrated ability to work with architects, engineers, planners, job superintendents and laborers to resolve issues, problems and concerns to ensure successful completion of construction projects.
- Demonstrated ability to provide written reports on progress and other issues to Tribe, grant agencies and other entities when asked.
- Demonstrated ability to multi-task and perform under pressure
- Valid drivers license required
- Local, statewide and out-of-state travel may be required