Workplace Solutions Specialist at Nestle

POSITION SUMMARY:

• The Workplace Solutions Specialist will report to the Director of Facilities supporting the Nestl company stores, real estate transactions, financial analysis, and local facilities services.

• Serve as the Company Store Liaison, assist with product pricing, invoicing, Hybris (online ordering), and promotional products.

• Manage the local national company store contacts and distribution lists.

• Review financial performance and invoicing for the local company store to ensure accurate price points and reporting.

• Work directly with the Manager of Real Estate Transactions on summarizing and reviewing leases, collecting and recording rent deposits and processing and recording rent payments.

• Provide reporting on Nestl USAs ongoing compliance with lease obligations, and provide reporting to the Director Facilities and Manager of Real Estate Transactions to ensure full asset optimization.

• Complete other projects or lease-related activities as required.

• Perform invoice reviews utilizing SAP and Lease Management Systems.

• Perform financial analysis including cost center reports, reviewing general ledger variances and quarter end dynamic forecasts.

• Assist with PowerPoint presentations for various stakeholders within the company.

• Support local facilities services for large events and employee customer service as needed.

• Management of floorplans and seating with key stakeholders, maintain all seating data for the facility, update moves/adds/changes routinely.

• Manage and document site specific safety metrics and required postings.

• Manage and coordinate with vendors for work requests and site access.

• Coordinate with Property Management for vendor access, loading dock use, engineering support, cleaning contracts and after-hours access.

• Scheduling Workplace Solutions team meetings and events with team members from all office locations.

• Conduct and participate in meetings representing Workplace Solutions and Services.

EDUCATION:

• Bachelors degree; equivalent experience defined as at least 4 years of relevant, professional-level working experience in the same or similar field.

EXPERIENCE:

• Prior experience with creating professional presentations.

• Prior corporate finance experience a plus.

REQUIRED SKILLS:

• Demonstrate strong verbal and written communication skills, and business math proficiency.

• Strong interpersonal skills with a focus on teamwork and customer service.

• Ability to work on multiple projects simultaneously, prioritize, follow-up and bring projects to conclusion.

• Proficient in PowerPoint, Word and Excel. Ability to read architectural/engineering drawings and written specifications. Excellent customer service skills.

• Excellent oral and written communications skills.

• Ability to multi-task and prioritize concurrent assignments. Ability to adapt to shifting priorities.

• Ability to be available to be on call and respond at off hours to emergency situations.

Job: Administrative / Clerical

Organization: Nestle USA

Title: Workplace Solutions Specialist

Location: VA-Arlington-Arlington

Requisition ID: 19006658

The Nestl Companies are equal opportunity and affirmative action employers and are looking for diversity in qualified candidates for employment: Minority/Female/Disabled/Protected Veteran. If you require an accommodation in order to view or apply to open positions, please dial 711 and provide this number to the operator: 1-877-204-8650. For technical assistance: email NesCareersSupport@icareerhelp.com or phone 1-877-204-8650.