Provides administrative support to the Zone or Regional Manager. Key performance elements include, answering phones, taking messages, distributing mail, maintaining manager’s calendar and appointments, typing letters and correspondence when necessary.
ESSENTIAL RESPONSIBILITIES & ACCOUNTABILITIES:
Maintains the Zone or Regional Manager’s calendar and schedule appointments, conferences, and events. Responsible for event planning – entering events into Event Connect, online RSVP system, and Event Connect Marketing Toolbox; organizing logistics of the event, and completing follow-up procedures including Sunshine Act transfer of value reporting. May be responsible for reserving conference rooms and coordinating audio/visual equipment and catering.
Answers phones, takes messages, and may check and respond to voicemails as directed.
Responsible for distributing incoming and outgoing mail, such as mass mailings, appropriately.
Types letters and correspondence upon request, including e-mails. Makes photocopies, faxes, and distributes literature and material as directed. Maintains departmental and confidential files.
Responsible for generating and downloading various reports from company databases. Also responsible for coordinating and distributing weekly, monthly, and other regular reports.
Updates and may setup various spreadsheets and databases containing company sales, financial and/or operations information. May be responsible for heavy data entry.
Creates presentations for Zone and Regional Manager on Microsoft power point, or similar software.
Makes travel arrangements and prepares business expense reports for travel and/or sales.
Participates in special projects and performs other duties as required.
In addition to the essential duties and responsibilities listed above, all positions are also responsible for:
Meeting company standards pertaining to quantity and quality of work performed on an ongoing basis, performing all work related tasks in a manner that is in compliance with all Company policies and procedures including WorldWide Business Standards.
Adhering to Company policies, procedures, and directives regarding standards of workplace behavior in completing job duties and assignments.
Two years general administrative experience, or the equivalent required.
List the approximate amount of job-related and/or supervisory/managerial experience required for this position.
Specialized Knowledge and Skills:
Microsoft Word, Excel, Power Point. Knowledge of and ability to learn general database applications. Strong communication and organizational skills.
List the specialized and/or technical knowledge and skills required for this position.
High School diploma or equivalent.
List, if applicable, any licenses or accreditation required for this position.
Henry Schein, Inc., is an Equal Employment Opportunity Employer. Qualified Applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability